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Records Management Section

Services

ONLINE APPLICATION OF CERTIFICATE OF TRANSFER CREDENTIALS(CTC) AND OTHER CERTIFICATES

  1. Student downloads and fills out the Application Form (click here to download);
  2. Students emails the filled-out Application Form to rmaschief.ourdiliman@up.edu.ph;
  3. Records Management Section (OUR-RMS) replies with a Statement of Account(SOA);
  4. Student pays via LinkBiz Portal;
  5. Student emails the photo/scanned copy of the proof of payment to rmaschief.ourdiliman@up.edu.ph;
  6. If everything is in order, OUR-RMS prepares and prints the document requested;
  7. OUR notifies the student if the document is ready for pickup; and
  8. Student claims the documents at the OUR-RMS.

    9. Note : Processing time is three working days. Requesters are advised to only make a follow-up inquiry if the document requested went beyond the 3-day processing period. Thank you.

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HOW TO APPLY FOR A CERTIFICATE OF TRANSFER CREDENTIALS(CTC)

  1. Secure a University Clearance from the Registration and Clearance Section (rcs_our.updiliman@up.edu.ph) of Admission and Registration Division. Once cleared, fill out request form at the Records Management Section. An RMS staff will issue Statement of Account(SOA). Pay P50.00 fee at the Cashier's Office(back of PNB).
  2. To claim, present receipt to RMS after 3 working days.

    3. Note : Certificate of Transfer Credentials(CTC) is issued only once. In case of loss, the current school of the student shall have the discretion to request for verification about the issuance of the said document.

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HOW TO APPLY FOR A CERTIFIED TEXT OF DIPLOMA

  1. Secure an order of payment slip at the Records Section.
  2. Pay P40.00 /copy at the Cashier's Office at the back of PNB.
  3. After 3 working days, present receipt to claim and authorization letter when claiming certified text of another person.

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HOW TO REQUEST FOR SCHOLASTIC VERIFICATION

  1. Write or email the University Registrar

    2. Address:

      Office of the University Registrar
      University of the Philippines,Diliman
      Quezon City 1101, Philippines
      P.O. Box 163

      Email : rmaschief.ourdiliman@up.edu.ph

  2. Pay at the Cashier's Office,at the back of PNB or thru Postal Money Order
    1. P100.00 for local verification
    2. US$30.00 for foreign verification. Payment may be done thru International Postal Money Order or Manager's Check, Cashier's Check, Traveller's Check or Company's Check
  3. Claim after 3 working days at the RMAS counter; receipt must be presented.

    4. Note : Requests through email can be replied through email also after payment is received by RMAS.

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