Transcript Section
Services
HOW TO APPLY FOR AN OFFICIAL TRANSCRIPT OF RECORDS (OTR) AND OTHER DOCUMENTS?
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HOW TO APPLY FOR AN ENGLISH TRANSLATION OF DIPLOMA (DT)?
- Present the original and/or a photocopy of Diploma .
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HOW TO APPLY FOR CAV?
- CAV is attached to the original or photocopy of documents to be authenticated, and for red ribbon by the Department of Foreign Affairs (DFA). [This must be hand carried to DFA by the applicant or his/her duly authorized representative.]
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HOW LONG DOES IT TAKE TO PROCESS TRANSCRIPT OF RECORDS AND OTHER DOCUMENTS?
DOCUMENT |
TURNAROUND TIME |
TRANSCRIPT |
PEAK PERIOD (July - September) |
REGULAR PERIOD |
First Time (TOR Module with Student No. 2000-Present*) |
15 working days |
10-15 working days |
First Time (Manual with Student No. 1999-Below) |
21 Working Days* |
18 Working Days |
Updating (TOR Module) |
10 working days |
7 working days |
Updating (Manual) |
21 Working Days* |
15 Working Days |
Recopy (Re-encode from Typewritten) |
21 Working Days* |
18 Working Days |
Recopy (Transfer to New Template with Transcript Guide) |
15 Working Days |
10 Working Days |
Recopy (Module) |
10 Working Days |
5-7 Working Days |
Cross Registrants |
10 Working Days |
5 Working Days |
*Except UP Extension Program in Pampanga
OTHER DOCUMENTS
DOCUMENT |
TURNAROUND TIME |
Certificate of Graduation (COG), No Objection Letter (NOL) & Special Certification |
3 working days |
English Translation of Diploma (DT) & Certification, Authentication and Verification (CAV, for DFA) |
5-7 working days |
Course Description (CD) |
8 working days |
Certified True Copy of Documents (TOR, DT, COG, & CD) |
2-3 working days |
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HOW TO FOLLOW UP STATUS OF APPLICATIONS/PENDING DOCUMENTS/TRACKING NUMBER OF MAILING DOCUMENTS
- Email using the previous email thread where you sent your application.
- Call (63 2) 981-8500 loc 4561/4562
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HOW DO I CLAIM THE DOCUMENTS THAT I APPLIED FOR?
- For online application/transaction, please wait for your pick up schedule through email.
- Present claim stub(email of your pick up schedule), official receipt (OR) and identification card.
- When claiming for a third party, submit a signed letter of authorization together with an original valid ID card of the owner of the document(s) and the representative.
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HOW MUCH DO I HAVE TO PAY?
Local Application
- Transcript of Records (TOR) – Php50.00/page (The New TOR template/format includes a 2-page TOR Guide)
- Certificate of Graduation (COG) – Php50.00/copy
- English Translation of Diploma (DT) – Php50.00/copy
- English as Medium of Instruction – Php30.00/copy
- Course Description (CD) – Php50.00/page
- No Objection Letter (NOL) – Php50.00/copy
- Special Certification – Php30.00/copy
- Certification, Authentication and Verification (CAV for DFA) – Php100.00/copy
- Certified True Copy of TOR – Php100.00/set
- Certified True Copy of COG – Php15.00/copy
- Certified True Copy of DT – Php25.00/copy
- Certified True Copy of CD – Php15.00/page
Foreign Application
- 30 US$ [Per Document] inclusive of mailing fee via registered mail
- Maximum of 3 sets per document for single address
- Maximum of 2 sets per document for two addresses
Modes of payment
- Deposit to LandBank of the Philippines(LBP)
- Bank Name : Land Bank of the Philippines
- Branch : UP Diliman Campus
- Address : Diliman, Quezon City 1101, Philippines
- Account Name : UPD TRUST FUND
- Account Type : Savings (Peso Account)
- Account No : 3072-1007-18
- Electronic Bank Transfer (EBT)* to:
- Bank Name : Land Bank of the Philippines
- Branch : UP Diliman Campus
- Address : Diliman, Quezon City 1101, Philippines
- Account Name : UPD TRUST FUND
- Account Type : Savings (Peso Account)
- Account No : 3072-1007-18
- Swift No. : TLBPPHMMXXX
- Intermediary Banks : JP Morgan Chase Bank, CitiBank, Union Bank
- Send a scanned proof of payment/wire transfer transaction via email to torschief.ourdiliman@up.edu.ph [Attn : Lydia Manuzon]
* Applicable for foreign applicants only
- A student may opt to send the requested documents through the following modes provided an additional fee should be added:
- EXPRESS MAIL - PHP 1,460.00(Phil. Postal Office)
- COURIER - PHP 1,500.00($35)*
*For USA & Canada only, prices may vary depending on the location
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POINTS TO REMEMBER
Students / Alumni of the following Constituent Units (CUs) may apply in UP Diliman from the period stated below :
- UP Iloilo - up to 1983
- UP Cebu and UP Tacloban - up to 1985
- UP Visayas - up to 1983
- UP Clark - up to 1992
TOR and other documents not claimed within one (1) year are subject for disposal.