Office of the University Registrar

.Services Offered by Transcript of Records Section

How to secure an Official Transcript of Records (OTR) and other documents, such as...?

Answers to Questions

- Over the Counter

~ Secure an application form at the TORS (OUR) counter.
~ Fill out the application form properly and completely .
Use the name based on your birth certificate; For married female student, indicate the family name you used during your last enrollment in UP. If shiftee, indicate the college(s) last attended.
~ Submit your accomplished form at the TORS counter for processing and assessment.
~ Pay fee at the Cashier's Office (2nd floor) near PNB.
~ Submit at the TOR Counter :
1. a ) Properly accomplished form
2. b) Official Receipt (OR) of payment
3. c) One (1) piece of 2x2 ID picture, black and white or colored (optional for non-board applicants)
4. d) University Student Clearance, if you have not submitted your University Clearance based on your last enrollment in the University. However, if you are currently enrolled, you need not accomplish a student clearance.

- How to file your application via mail or e-mail?

Mail
~ Send a written request with the following information :
1. - complete name used when last enrolled in the University
2. - year of last enrollment and the college where last enrolled
3. - course or degree earned from the University
4. - number of copies requested
5. - mailing address
~ Attach an approved student clearance for updating or 1st time application
~ Include payment in the form of postal money order payable to: OUR, UPD-TORS, UP Diliman with mailing address:
E-Mail (transcript@up.edu.ph) [local: mode of payment through Postal Money Order & foreign applications]
~ Fill out the application form [ click Forms ].
~ Email all other mailing instructions not included in the form and send the application as an attachment .

~ For CAV (Certification, Authentication and Verification), original or photocopy of documents to be authenticated.

REGULAR PROCESSING	PEAK PERIOD [ April to July ]
TOR (Transcript of Records) First time application - one (1) month Updating - two (2) weeks Recopies only - one (1) week	1-2 months Three weeks to a month Two (2) weeks
COG(Certificate of Graduation) and DT (English translation of diploma) Two (2) days	Three to Four (3-4) days
CAV(Certification,Authentication, and Verification) One (1) day	Two (2) days
CD(Course Description) One (1) week	2-3 weeks

~ Present claim stub / official receipt (OR) and identification card. When claiming for a third party, submit a letter of authorization together with an ID card from the owner of the document(s) to be claimed and the ID of the representative.

How much do I have to pay?
-Local Application
1. TOR - P50/page
2. COG/CAV - P30/copy
3. DT - P50/copy
4. CD - P30/page
5. Authentication - P100/set
-Foreign Application
1. ~ 30 US$ [Per Document] inclusive of mailing fee via registered mail
2. ~ Modes of payment
4. * Applicable for foreign applicants only
6. ~ Send proof of payment via email to transcript@up.edu.ph [Attn : Flor T. Kho]
8. ~ A student may opt to send the requested documents through the following modes provided an additional fee should be added:
Points to remember : Students / Alumni of the following Constituent Units (CUs) may apply in UP Diliman from the period stated below :
UP Iloilo - up to 1983
UP Cebu and UP Tacloban - up to 1985
UP Visayas - up to 1983
UP Clark - up to 1992
TOR's and other documents not claimed within one (1) year are subject for disposal.