.Services Offered by Transcript of Records Section

 
How to secure an Official Transcript of Records (OTR) and other documents, such as...?
 
Answers to Questions
 
HOW TO APPLY FOR AN OFFICIAL TRANSCRIPT OF RECORDS (OTR) AND OTHER DOCUMENTS
 
- Over the Counter
  • ~ Secure an application form at the TORS (OUR) counter.
  • ~ Fill out the application form properly and completely .
  • Use the name based on your birth certificate; For married female student, indicate the family name you used during your last enrollment in UP. If shiftee, indicate the college(s) last attended.
  • ~ Submit your accomplished form at the TORS counter for processing and assessment.
  • ~ Pay fee at the Cashier's Office (2nd floor) near PNB.
  • ~ Submit at the TOR Counter :
    1. a ) Properly accomplished form
    2. b) Official Receipt (OR) of payment
    3. c) One (1) piece of 2x2 ID picture, black and white or colored (optional for non-board applicants)
    4. d) University Student Clearance, if you have not submitted your University Clearance based on your last enrollment in the University. However, if you are currently enrolled, you need not accomplish a student clearance.
 

- How to file your application via mail or e-mail?
  • Mail
  • ~ Send a written request with the following information :
    1. - complete name used when last enrolled in the University
    2. - year of last enrollment and the college where last enrolled
    3. - course or degree earned from the University
    4. - number of copies requested
    5. - mailing address
  • ~ Attach an approved student clearance for updating or 1st time application
  • ~ Include payment in the form of postal money order payable to: OUR, UPD-TORS, UP Diliman with mailing address:
  •  
    1. UNIVERSITY OF THE PHILIPPINES, DILIMAN
      Office of the University Registrar
      Transcript of Records Section
      Diliman Quezon City, 1101
      P.O. Box #161
  •  

  • E-Mail (transcript@upd.edu.ph) [local: mode of payment through Postal Money Order & foreign applications]
  • ~ Fill out the application form [ click Forms ].
  • ~ Email all other mailing instructions not included in the form and send the application as an attachment .

How to apply for an English Translation of Diploma (DT)?
  • ~ Present the original Diploma and a photocopy of it .

How to apply for CAV?
  • ~ For CAV (Certification, Authentication and Verification), original or photocopy of documents to be authenticated.

How long does it take to process Transcript of Records and Other Documents?
REGULAR PROCESSING PEAK PERIOD [ April to July ]

TOR (Transcript of Records)

  • First time application - one (1) month
  • Updating - two (2) weeks
  • Recopies only - one (1) week
  •  

  • 1-2 months
  • Three weeks to a month
  • Two (2) weeks
  • COG(Certificate of Graduation) and

    DT (English translation of diploma)

  • Two (2) days
  •  

  • Three to Four (3-4) days
  • CAV(Certification,Authentication,

    and Verification)

  • One (1) day
  •  

     

  • Two (2) days
  • CD(Course Description)

  • One (1) week
  •  

  • 2-3 weeks

  • How do I claim the documents that I applied for?
    • ~ Present claim stub / official receipt (OR) and identification card. When claiming for a third party, submit a letter of authorization together with an ID card from the owner of the document(s) to be claimed and the ID of the representative.

    • How much do I have to pay?
    • -Local Application
      1. TOR - P50/page
      2. COG/CAV - P30/copy
      3. DT - P50/copy
      4. CD - P30/page
      5. Authentication - P100/set
    • -Foreign Application
      1. ~ 30 US$ [Per Document] inclusive of mailing fee via registered mail
        1. - Maximum of 3 sets per document for single address
        2. - Maximum of 2 sets per document for two addresses
      2. ~ Modes of payment
        1. a. Electronic Bank Transfer (EBT)* to:
          1. - Bank Name : Development Bank of the Philippines (DBP)
          2. - Branch : Commonwealth
          3. - Address : Commonwealth, Quezon City 1101, Philippines
          4. - Account Type : Savings (Peso Account)
          5. - Swift No. : DBPHPHMM
          6. - Account Name : UPD TRUST FUND
          7. - Account No : 0-4550-10531-030
          8. - Intermediary Bank in the US: JP Morgan Chase Bank
        2. b. International Money Order, Manager's or Cashier's check payable to:
          The Office of the University Registrar, UPD
      3.  
      4. * Applicable for foreign applicants only
      5.  
      6. ~ Send proof of payment via email to transcript@upd.edu.ph [Attn : Flor T. Kho]
      7. ~ A student may opt to send the requested documents through the following modes provided an additional fee should be added:
        1. - EXPRESS MAIL - PHP 1,200.00
        2. - COURIER - PHP 1,500.00

    • Points to remember : Students / Alumni of the following Constituent Units (CUs) may apply in UP Diliman from the period stated below :
    • UP Iloilo - up to 1983
    • UP Cebu and UP Tacloban - up to 1985
    • UP Visayas - up to 1983
    • UP Clark - up to 1992
    •  
    • TOR's and other documents not claimed within one (1) year are subject for disposal.
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