Office of the University Registrar

Transcript of Records Section

Services


HOW TO APPLY FOR AN OFFICIAL TRANSCRIPT OF RECORDS (OTR) AND OTHER DOCUMENTS

  • Over the Counter

    • Secure an application form at the TORS (OUR) counter.
    • Fill out the application form properly and completely .
    • Use the name based on your birth certificate; For married female student, indicate the family name you used during your last enrollment in UP. If shiftee, indicate the college(s) last attended.

    • Submit your accomplished form at the TORS counter for processing and assessment.
    • Pay fee at the Cashier's Office (2nd floor) near PNB.
    • Submit at the TOR Counter :
      1. Properly accomplished form
      2. Official Receipt (OR) of payment
      3. One (1) piece of 2x2 ID picture, black and white or colored (optional for non-board applicants) or graduation picture
      4. University Student Clearance, if you have not submitted your University Clearance based on your last enrollment in the University. However, if you are currently enrolled, you need not accomplish a student clearance.
  • Mail

    • Send a written request with the following information :
      • complete name used when last enrolled in the University
      • year of last enrollment and the college where last enrolled
      • course or degree earned from the University
      • number of copies requested
      • mailing address and contact number
    • Attach an approved student clearance for updating or 1st time application
    • Mode of payment:
      • Postal Money Order payable to: OUR, UPD-TORS with mailing address:
        • UNIVERSITY OF THE PHILIPPINES, DILIMAN
          Office of the University Registrar
          Transcript of Records Section
          Diliman Quezon City, 1101
          P.O. Box #161

  • E-Mail

    • Fill out the application form [ click here for Forms ].
    • Email all other mailing instructions not included in the form and send the application as an attachment .
    • Email Address: transcript@upd.edu.ph
    • Note: Modes of Payment:
        • Local
          • Postal Money Order
          • Deposit to LandBank of the Philippines
            • Bank Name : Land Bank of the Philippines
            • Branch : UP Diliman Campus
            • Address : Diliman, Quezon City 1101, Philippines
            • Account Name : UPD TRUST FUND
              • Account Type : Savings (Peso Account)
              • Account No : 3072-1007-18
        • Foreign Applications through Electronic Bank Transfer (EBT)

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How to apply for an English Translation of Diploma (DT)?

  • Present the original Diploma and/or a photocopy of it .

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How to apply for CAV?

  • CAV is attached to the original or photocopy of documents to be authenticated, and for red ribbon by the Department of Foreign Affairs (DFA).

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How long does it take to process Transcript of Records and Other Documents?

DOCUMENT TURNAROUND TIME
TRANSCRIPT PEAK PERIOD REGULAR PERIOD
First Time (TOR Module with Student No. 2004-Present) 15 working days 15 working days
First Time (Manual with Student No. 2003-Below) 28 Working Days* 21 Working Days
Updating (TOR Module) 10 working days 10 working days
Updating (Manual) 21 Working Days* 15 Working Days
Recopy (Re-encode from Typewritten) 28 Working Days* 21 Working Days
Recopy (Transfer with Transcript Guide) 15 Working Days* 10 Working Days
Cross Registrants 10 Working Days 10 Working Days

*Peak Period: March-May and August-October


Other Documents

DOCUMENT TURNAROUND TIME
Certificate of Graduation (COG), No Objection Letter (NOL) & PE Certification ( PE Cert) 3 working days
English Translation of Diploma (DT) & Certification, Authentication and Verification (CAV, for DFA) 5 working days
Course Description (CD) 10 working days
Certified True Copy of Documents (TOR, DT, COG, & CD) 2 working days

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How do I claim the documents that I applied for?

  • Present claim stub, official receipt (OR) and identification card.
  • When claiming for a third party, submit a letter of authorization together with an ID card from the owner of the document(s) to be claimed and the ID of the representative.

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How much do I have to pay?

  • Local Application

    • Transcript of Records (TOR) – Php50.00/page
    • Certificate of Graduation (COG) – Php30.00/copy
    • English Translation of Diploma (DT) – Php50.00/copy
    • Course Description (CD) – Php30.00/page
    • No Objection Letter (NOL) & PE Certification (PE Cert) – Php30.00/copy
    • Certification, Authentication and Verification (CAV, for DFA) – Php30.00/copy
    • Certified True Copy of TOR – Php100.00/set
    • Certified True Copy of COG – Php15.00/copy
    • Certified True Copy of DT – Php25.00/copy
    • Certified True Copy of CD – Php15.00/page
  • Foreign Application

    • 30 US$ [Per Document] inclusive of mailing fee via registered mail
      • Maximum of 3 sets per document for single address
      • Maximum of 2 sets per document for two addresses
    • Modes of payment
      1. Electronic Bank Transfer (EBT)* to:
        • Bank Name : Land Bank of the Philippines
        • Branch : UP Diliman Campus
        • Address : Diliman, Quezon City 1101, Philippines
        • Account Name : UPD TRUST FUND
          • Account Type : Savings (Peso Account)
          • Account No : 3072-1007-18
        • Swift No. : TLBPPHMMXXX
        • Intermediary Banks : JP Morgan Chase Bank, CitiBank, Union Bank
        • Send a scanned proof of payment/wire transfer transaction via email to transcript@upd.edu.ph [Attn : Flor T. Kho]

        * Applicable for foreign applicants only

      2. International Money Order, Manager's or Cashier's check payable to:
        • The Office of the University Registrar, UPD

      3. Mail the original IMO/check to:
        • UNIVERSITY OF THE PHILIPPINES DILIMAN
          Office of the University Registrar
          Transcript of Records Section
          Diliman, Quezon City 1101
          P.O. Box 161

    • A student may opt to send the requested documents through the following modes provided an additional fee should be added:
      • EXPRESS MAIL - PHP 1,200.00
      • COURIER - PHP 1,500.00($35)*
      • *For USA & Canada only, prices may vary depending on the location

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Points to remember

Students / Alumni of the following Constituent Units (CUs) may apply in UP Diliman from the period stated below :

  • UP Iloilo - up to 1983
  • UP Cebu and UP Tacloban - up to 1985
  • UP Visayas - up to 1983
  • UP Clark - up to 1992

TOR's and other documents not claimed within one (1) year are subject for disposal.